When most people rent audio-visual (A-V) equipment, they do so for an important event. For example, you might rent a projector and screen for a wedding reception. You could rent stages and risers for your school’s Christmas pageant. You could rent a camcorder to tape an important presentation, preserving it for perpetuity. In all of these situations, you can’t underestimate the importance of reliable technology. Especially when other people are relying on you to ensure the event runs smoothly, you need to be sure that you rent the right equipment from the right supplier. For help, use the tips below to learn how to find an A-V equipment supplier on which you can depend for all of your audio-visual needs.
How to Find an A-V Equipment Supplier
If you’re wondering how to find an A-V equipment supplier, we encourage you to start early and take your time. Waiting until the last minute may force you to compromise and could even derail your plan if the company proves unreliable.
Next, do your research. Ideally someone you know and trust will recommend an excellent A-V supplier that they know and trust. If you don’t have this luxury, read reviews online (on sites like Yelp, Google+, and Facebook) and check the company’s Better Business Bureau (BBB) rating. Although this isn’t foolproof and you obviously can’t trust everything you read online, if a company has a significant number of high reviews and very few low reviews, you can typically trust in the company’s quality.
Finally, as you compare A-V suppliers, we recommend that you look for the following attributes:
First, the company you choose must supply high-quality equipment. This is nonnegotiable. After all, the equipment is the primary reason you’re searching for an A-V supplier. This is especially important if you require cutting-edge technology for your project, as some companies don’t offer the latest gadgets and gizmos. Consider making a list of your requirements before you visit potential A-V suppliers, so that you can quickly determine which products best fit your needs.
Even if you consider yourself an A-V aficionado, we encourage you to work with a supplier that offers on-site support. Look for full-service A-V companies that can assist you with the design, engineering, programming, installation, service, and support of audio-visual systems. In addition, make sure they offer in-house installation and support as opposed to working with third parties, since you don’t know what you’ll be getting with a third-party contractor.
Experience & Expertise
If a company has successfully existed for many years, they probably know what they’re doing. So if you’re wondering how to find an A-V equipment supplier, look for a company with experience. In addition to general experience, be sure that your chosen company has experience in the specific service you’re requesting. For example, have they provided A-V services in a venue similar to yours? Do they frequently work with the equipment you need? Can they provide references?
Finally, as you explore a supplier’s products and services, ask a lot of questions to ensure that the company is knowledgeable and willing to share their expertise. The company should provide top-notch customer service. They should be easy to contact, friendly and helpful, and happy to answer all of your questions.
If you need help buying, renting, designing, installing, or integrating A-V technology, contact Southwest Audio-Visual today. We supply a variety of A-V products and services, including audio-visual design and integration, equipment rentals, video conferencing, and event services. To get started, please contact us online or give us a call at 417-887-4900 (Springfield) or 636-225-4327 (St. Louis). We would be happy to help you with all of your A-V needs.